Please note that the conditional delegate’s registration processing fee is made following the rules for annual
scientific meetings and conferences, which can be obtained via - https://www.ahcp.org.uk/medical-conferences/rules-terms-and-conditions-for-annual-scientific-meetings-and-conferences-conditional-registrations/
- Please note that all our Annual Scientific Meetings and Conferences are highly accredited events with high credit
points in Continuous Medical Education (CME) and Continuous Professional Development (CPD) credit hours due to the fact that they are interactive and all the delegates are required to participate in
the proceedings. This leads to the issue of CPD and CME credit hours and points of between 24 and 84 credits hours depending on delegates’ attendance and participations in the various sessions
and workshops. This means that the number of delegates that can participate in the proceedings and conference are indeed limited to smaller number in order to facilitate the instructiveness of
the event process and participation for all delegates. This then requires participation of international audience to attend and participate fully. Hence the event must comply with all the
objectives set out for the accreditation.
- If any of them cannot be reached by the event date, for example international participants being delayed
due to visa issues etc., the date of the event must be moved to another similar conference. In some cases the candidates’ registrations will be moved to other nearer similar
- Candidates registering late will be taken on conditional registration in case anyone cancels and they
can be registered to attend. Otherwise the candidate will be a conditional registered delegate and the conference pack and workshop details will be sent to them with a registration certificate
as conditional delegate registered on the conference, as required by the rules of the accreditation of the event by the Professional Body.
- When candidates resolve their visa or other issues, the event will be reinstated due to the fact that
arrangements are ready in place for it to run and accreditations have already been obtained for the conference. All registered candidates will be informed and programme of proceedings will be
sent to the candidates to attend and participate in the events. Therefore candidates must make allowances for this process in case.
- Please note that no refund will be paid or processed before the date of the conference or meeting due to
the fact that the correct report with regards to the reviews of the attendance register and participation must be done and reports approved by the Events Organising Committee before any refund will
be made. This is also important as delegates employers may seek confirmation about the delegates participation in the events, as time off work was given due to the fact that candidates said
that they were going to the event and will participate in it. This is very important in order to maintain the integrity of the events and the rules of the accreditation for the issuance of
certificates of attendance and CME and CPD credit hours points.
- Therefore all refunds requests are processed after the conference due to the reasons stated in point 5
above, and following the refund processing timescale of between 60 to 90 days after the event in order to allow the processes involve to complete properly as legal and accurate accounting and reports
- Individual Conference Packs for each registered delegates comprising books on each topic, Conference Book of
Proceedings, materials for the various sessions and workshops, and other conference information are printed in time, once the delegate is registered for the event , and no request for refunds
will be processed for any delegate once his/her pack has been printed, as it costs about £800 to produce each conference pack, even more than the delegate fee paid by each participant ad registered
delegate. This is because as a charitable intent organisation that promotes patient care and education, our Committee subsidises the production of the packs with the difference in the
conference registration fees paid by delegates. Registered Delegates who cannot attend the event with a valid reason with evidence of such reason will be sent the conference pack by
- For late payment of the registration fee for a conditional registration in case
there is a cancellation when the event is full, there are certain processes that apply:
8.1. If there is a cancellation, the candidate will be registered to attend and participate in person in the
proceedings of the conference.
8.2. If there is no cancellation and no space available, the candidate will be sent the conference pack by post and the
registration certificate by Email and by post. The candidate will be sent conditional registration conference attendance certificate. They will also be required to undertake the exercises
in the workshops so that they can be given the CME and CPD credit points relating to the topics done.
For more information, please contact email@example.com
Approved by the Events Committee Members on 3 January 2017 and Signed on their behalves
Dr Anna Kennedy
Chair of the IAHCP Events Committee